Job Description
Job Title:  Executive Administrative Assistant, US Smokeless Tobacco
Req Id:  2505
Work Model:  Hybrid
Company:  US Smokeless Tobacco Co
State/Province:  Virginia
Job Description: 
 
If you’re an experienced Executive Assistant who thrives at the center of the action, this role was built for you.
 
Our Smoke‑Free business is seeking an accomplished Executive Administrative Assistant (EAA) to serve as a trusted partner to the President and CEO of US Smokeless Tobacco and their direct reports. This is a hybrid role based in Richmond, VA, with a minimum of three days per week in the office, offering direct exposure to senior leadership and meaningful ownership in how the business operates.
 
In this highly visible position, you’ll go beyond managing logistics. You’ll anticipate needs, navigate complexity, and help enable the effectiveness of a leadership team operating in a fast‑paced, highly confidential environment.

What You’ll Be Doing

  • Provide proactive, high‑level administrative support to the President & CEO and senior leadership team
  • Manage complex, high‑volume executive calendars across multiple time zones; anticipate conflicts, proactively resolve issues, and optimize schedules
  • Coordinate executive, board‑level, and international meetings, including preparation of materials and end‑to‑end logistics
  • Arrange and manage extensive domestic and international travel, often on short notice, ensuring efficiency and attention to detail
  • Prepare, review, and submit expense reports and invoices using electronic systems with accuracy and timeliness
  • Handle highly sensitive and confidential business, strategy, and product‑related information with the utmost discretion and professionalism
  • Review, prioritize, and manage correspondence; draft responses and highlight required actions to support executive decision‑making
  • Serve as a trusted liaison between senior leaders, internal stakeholders, and external partners, including suppliers and executive‑level contacts
  • Create and maintain organized filing and record‑keeping systems in alignment with governance and records management standards
  • Ensure adherence to internal controls, compliance requirements, and company policies
  • Operate independently, exercising sound judgment, initiative, and accountability with minimal direction

What We’re Looking For

  • Associate’s degree or an equivalent combination of education and relevant experience
  • Minimum of 3 years’ experience providing executive‑level administrative support
  • Exceptional written and verbal communication skills with a polished, professional presence
  • Advanced proficiency in Microsoft Office and digital collaboration tools
  • Strong organizational and time‑management skills with the ability to manage competing priorities and deadlines
  • Demonstrated ability to consistently maintain confidentiality and exercise discretion
  • Comfortable working independently and making informed decisions in leadership’s absence
  • Proven ability to build effective relationships and interact confidently with stakeholders at all levels of the organization

 

The starting salary is based on but not limited to experience, knowledge, and qualifications in determining compensation decisions. The Salary Range for this position is: $74,400.00 - $113,400.00.

 

Why You’ll Love Building Your Career at Altria

At Altria, we believe a great career starts with feeling supported — both at work and in life. Here’s what you’ll find here:

  • Work where life works for you — with flexible and remote options that fit your world, not the other way around.
  • Own your time — start with 15 days of paid time off, 13 paid holidays, 2 floating holiday days, and a 37.5-hour workweek so you can recharge and live fully
  • A place where you belong — where your ideas are welcomed, your growth is encouraged, and your impact is real
  • Get recognized for your work – annual merit increases and performance bonus
  • A future you can count on — 401(k) matching from day one; plus Deferred Profit Sharing, an annual company contribution in an amount equal to 13%-17% of your base salary
  • Help with your goals — get help with student loan repayment assistance, attend a conference, or gain a new certification with professional development stipends
  • Support for what matters most — comprehensive medical, dental, and vision coverage for you and your family
  • Celebrating your milestones — paid parental and bonding leave for life’s biggest moments.
  • Wellness that goes beyond work — programs that care for your whole well-being at whatever stage you are in your life
  • A culture that gives back — paid volunteer days and a shared commitment to making a difference

 

At Altria, we offer more than benefits — we offer a career that fits your life, rewards your ambition, and celebrates your impact.

 

This position is not eligible for sponsorship.

Altria is a Fortune 500 company that has a leading portfolio of products for U.S. adult tobacco and nicotine consumers 21+. For decades we’ve been leaders in the tobacco industry, but the industry is evolving - and so are we. Our Vision is Moving Beyond Smoking™.

At Altria, we celebrate the power of diverse teams working together to shape our future. Each Altria company is an equal opportunity employer. We are committed to providing individuals with criminal records, including formerly incarcerated individuals and individuals with conviction records, a fair chance at employment. Join us as we work together to shape a better future for adult tobacco consumers, our employees, and our shareholders.

Altria is the parent company of Philip Morris USA, John Middleton, U.S. Smokeless Tobacco, Helix Innovations, and NJOY. Altria complements its tobacco portfolio with equity investments in Anheuser-Busch InBev and Cronos Group.

Learn more about Altria at www.altria.com and follow us on LinkedIn.